Information for presenters

 

Information for speakers

Information for poster presenters

Onsite prizes


INFORMATION FOR SPEAKERS

Advance submission of slides

Please submit your slides in advance of your talk through the online slide upload centre following the instructions sent to you by the organisers.

It is now possible to upload or replace your slides up to 2 hours in advance of your talk, avoiding the necessity to visit the AV booth in the auditorium.

If you have already uploaded your slides and wish to replace them simply upload the new version.  The original set of slides will be replaced with the new set.

If you have any problems or wish to check your slides please go to the technical booth at the back of  the auditorium and speak to the technician.  

Digital projection

PowerPoint projection will be used.

Accepted formats:
PC
Mac

You are advised to bring a backup copy on a memory stick in case of any problems with your file.

There will not be a facility to plug laptops into the AV system in the auditorium.

Presentation times

Please refer to your correspondence with the meeting organisers if you uncertain about how long you have been allocated for your talk.

Invited speakers: 30 minutes total, 25 for presentation and 5 for questions
Oral communications: 10 minutes total, 7 for presentation and 3 for questions
Oral posters: 5 minutes total, 3 for presentation and 2 for questions

Slide content and design

  • Material on slides must be of an adequate size to be seen clearly by all delegates.
  • It is recommended that each slide contains no more than seven lines of text and no more than seven words per line.
  • If showing graphs, tables or charts:
  • Do not make them too crowded
  • Complex figures should be broken up into series
  • Limit the number of captions
  • Use rounded figures
  • As a rough guide, we suggest you allow no more than two slides per minute of your talk.
  • Slides are easier to read when there is a high contrast between the text and the background.  Yellow or white text on a mid to dark blue background works particularly well.  Avoid black text on a white background (eg photographs of typed pages).

Disclosure

All presenters must include details of any potential conflicts of interest on their slides or posters.  You must include details of any company support given, whether in conducting the research, analysing the data or preparing the presentation.
 

The technicians at De Doelen Conference Centre have provided the following information on video files in PowerPoint:

The use of video files in PowerPoint is possible, but with some strict guidelines.

You will always have to copy / bring the video files outside of PowerPoint.

PowerPoint will support the following extensions of video files: .avi, .wmv, .mpg en .mpeg. The QuickTime .mov format is not supported.

Although the file extension implies that there is a standard in the file, this is not the case. For production of a video a codec is used. This codec is used to efficiently store the video material. This can be seen as a sort of encryption. To view a file you will need the exact same codec as with the video has been made.

To use video files in PowerPoint you must ensure that you only use standard codecs. A list of standard codecs can be found at: http://ftp.dedoelen.nl/FourCC.php.

If you follow these guidelines you can be assured that your video files will play in PowerPoint.

In the auditorium

In the auditorium there is a screen on the lectern so that you can see your presentation during your lecture.

You can activate your slides through a remote control. With this remote you can navigate backwards and forwards through your presentation.

The remote can also be used as a laser-pointer. There is also a green laser-pointer available.

On the lecture desk you will find a small light that is controlled by the chairman. If this lights up you must end your lecture immediately.

 

INFORMATION FOR POSTER PRESENTERS

Displaying your poster

Boards available from 12:00 on Saturday 22 June.

All posters to be in place by 10:00 on Sunday 23 June and to remain up until 11:00 on Tuesday 25 June.

Odd-numbered posters, P1, P3, P5 etc, to be manned between 13:30 and 14:30 on Sunday 23 June.

Even-numbered posters, P2, P4, P6 etc, to be manned between 13:30 and 14:30 on Monday 24 June.
 

Poster preparation

Each presenter will be allocated one numbered board.  The maximum size allowed for your poster is:

90cm wide x 120cm high (portrait format)

This is the maximum size allowed for your poster

You must follow these directions – larger posters may not be displayed at the meeting!

Push pins for attaching your poster to the board will be available at the meeting.

Posters are usually more attractive when mounted onto a single background rather then being mounted on the board as several separate sheets.

The Organisers will provide the poster board numbers

You are invited to bring copies of your poster on A4 sheets to hand out to interested delegates.

Consider adding a QR code enabling delegates to download your poster or contact you after the meeting.  If you're not sure what this is click here for some ideas, or try Googling.  It's a way of enabling delegates to contact you easily or to view additional information - you could even include a video of yourself describing your study!

e-Posters

After the conference all poster presenters will be invited to submit a PDF of their poster to the web. This gives raises the profile of your work, and acts as an enduring record.  Details will be sent to poster presenters after the conference.

SciencePosters design and print service

For your convenience you may wish to consider using Scienceposters, a specialised agency who can design and/or print conference posters at a very competitive rate, including delivery to the conference venue. 

Science Posters has been used by presenters at Bone Research Society meetings, who commented as follows:

SciencePosters were brilliant. Excellent formatting, poster design and punctual delivery.  I'd gladly use them again.
Scienceposters provided an extremely prompt and efficient service and worked hard to produce the desired product. I would have no hesitation in using them again and have already recommended them to colleagues.
I did use Scienceposters services. I think it is the best ever service I can think of. It was extremely fast and at very short notice. My poster would not have been possible without them.

SciencePosters ICCBH page

Organising your poster

Title
The title of your submitted abstract

Authors
Who was involved, and their affiliations

Introduction
A statement about the aims and objectives of the study

Methods
A description of the methodology that you have adopted, including any assumptions

Results
Include examples of the main results of the study

Conclusions
List the main findings and your thoughts about how the work could be progressed further

Disclosure
All presenters must include details of any potential conflicts of interest on their slides or posters.  You must include details of any company support given, whether in conducting the research, analysing the data or preparing the presentation.

Formatting your poster

Keep fonts simple and use one or two different fonts only
Font size – your poster should be easily legible at a distance of 1.5 metres.  We recommend the following minimum font sizes:

Title 84 pt
Authors/addresses 42 pt
Section Headings 30 pt
Text 24 pt

  • Keep use of colour to a minimum
  • Maintain a consistent style
  • Keep text to a minimum
  • Neutral colours work better as a back ground than bright colours
  • Make use of graphics where possible
  • Only include what is absolutely necessary
  • Do not overload tables and figures with information
  • Be selective when showing results
  • Check spelling
  • Above all, keep it simple
     

On-site prizes

The following awards will be judged during the conference:

Best Oral Communication (2 awards)
Best Oral Poster (1 award)
Best Poster (2 awards)

Abstract authors who indicated their eligibility during the abstract submission process will be considered.

Presentations will be judged according to the following criteria:

Orals

1. Scientific concept: introduction to the subject, secure knowledge, aims of the investigation;
2. Scientific content: practical approach taken and results obtained;
3. Discussion of results and justification of conclusions arising;
4. Style of oral presentation: clarity, speed of delivery, engagement with audience;
5. Visual presentation: use of visual aids; clarity of presentation;
6. Timing of oral delivery: keeping within the allotted time;
7. Response to questions.

Posters

1. Scientific concept: introduction to the subject of the talk, secure knowledge, aims of the investigation;
2. Scientific content: practical approach taken and results obtained;
3. Discussion of results and justification of conclusions arising;
4. The visual presentation: use of visual aids; clarity of layout;
5. Response to questions.

The awards will be announced during the awards ceremony on the morning of Tuesday 25 June so please be sure to attend.